The simplest ingredients for a party are guests and snacks. But having these two together does not mean a good time was had by all. A larger guest list can carry its own problems, the most immediate of which is finding an appropriately sized venue. Fortunately, taking a party outdoors solves the size and atmosphere issues of most venues. It also creates new problems in terms of party equipment. Find out how to counter these below.
Dancing Queens Need a Dance Floor and Something Cold to Drink.
The popularity of outdoor weddings has grown; more and more people are willing to forego a formal ballroom if the other option is better. The trick is to remember that a wedding is not a backyard party. There are hundreds of little details to remember, and categories within categories. Party equipment is one such expense, that includes decorations, tent rentals, linen rentals, and of course, the dance floor rental. The food expenses include not just the actual food but the serving utensils, heating, and cooling methods needed to keep things fresh. Cold stale food and tepid drinks can ruin a party.
It makes sense to look for the best deal when renting party equipment, but consider ease as well. Having one expense account with one business can make planning simpler. For example, if you decide to rent a tent (and you should, but more on that later), see if the company also rents out chairs, tables, or linens.
How a Tent Can Create the Right Atmosphere and Keep Guests Happy.
Taking a party outside comes with its own problems, whether it is a wedding or a birthday party. The main concern is protection. Protection from the elements, such as rain or blazing sun, is necessary to keep the guests comfortable. A tent is the obvious choice if a structure is not readily available. Besides providing a temporary structure, a tent is a wonderful thing when night falls. The lighting within a sailcloth tent creates an unforgettable tone for a party of any sort.
The Checklist For a Memorable (In All the Right Ways) Party.
Remember to give your guests good directions to the party venue, and to put up signs if necessary. Keep guests comfortable by controlling the environment and the refreshments as much as possible. This means providing shade from the heat, or warmth from cold winter winds. Drinks that are meant to be served cold should be kept cold, which means having plenty of ice on hand. Conversely, food temperatures need to be monitored to ensure no one contracts food poisoning, which instantly puts a damper on fond memories. The lovely ambience of an outdoor party requires planning, and planning for how electrical party equipment will function during the even is tedious but crucial. Extension cords are your friend, in this case. Just make sure the cords are properly sealed down so no one trips.
With a little consideration and a list of necessary party equipment, an outdoor event is simplified. If you can coerce a few close friends to help with clean up, it can even be easy.
